- Guide: How to Use Quick Parts in Microsoft Outlook
Looking for:
Microsoft outlook 2013 quick parts free. Guide: How to Use Quick Parts in Microsoft Outlook |
Working with message templates - HowTo-Outlook
Microsoft outlook 2013 quick parts free
Microsoft outlook 2013 quick parts free.Quick Parts for Outlook Mobile
There are a lot of different approaches to saving time with email. You can set up filters and sorting to categorize and process emails before you need to give them your attention.
You can apply communication habits that minimize the amount of time you spend writing replies. You can even use tools to voice your emails , under the assumption that you talk faster than you type. Quick Parts are basically stored chunks of content. They can be as long or as short as you want, and they can include text, images, tables, and even formatting. There are a lot of different uses for Quick Parts, and the only limit is your creativity.
Some common uses are:. Of course, you can use them however you wish. Any time you want a certain snippet of text, formatting, images, and other graphics to be readily available, Quick Parts is the way to do it. Quick Parts is available in all versions of Outlook created after , including itself.
So what makes Quick Parts different? For one thing, Quick Parts can handle formatting and tables within Outlook itself. The same goes for images; Quick Parts can save images for use in a part, where many of these other expander options do not.
For another thing, Quick Parts is a built-in part of Outlook. If your AutoHotKey app crashes, you have to fight with getting it back before you can proceed with your email, for example.
Some of these other apps require a lot of additional configuration before you can get rolling with them. And, of course, Quick Parts is free. Next , write what you want to have saved as a quick part. For example, you might write down your name, address, and phone number. You might create a location blog with an image of a map, or the embed code for a map location. A Quick Part can be as long as you want it to be, as far as I know.
The only caveat is that if your intended Quick Part has a lot of media, particularly large images, using it might be a bit slow. Once you have your Quick Part typed up, including any tables, images, graphics, media, and formatting, highlight it. Make sure your images are selected as well as the text. Finally , with the selection chosen, click on Insert, and then Quick Parts. Click this. Here you will need to configure your Quick Part. Give it a name, choose a gallery to save it in, choose a category, choose a save location, choose options, and write a description.
Some of these are optional, but you at least one a good name. Here are the attributes you can configure:. The F3 Method. This method is fast replacement method. To use this method, simply write your email as normal. Then hit the F3 key, and the name will be replaced with the full contents of the Quick Part.
The Quick Part is your business name, address, and phone number, formatted nicely and with a logo next to them. The moment you hit the button, you will get the full content of the Quick Part in place of the word NAP. God forbid you name a Quick Part a single letter. The Auto-complete Method. If you start typing a phrase that matches the name of a Quick Part, a suggestion will pop up. If you want to insert that Quick Part, all you need to do is hit Enter while the suggestion is visible.
If you type more, or type something that breaks from the name of the Quick Part, the suggestion will disappear and the Enter key will simply revert to a carriage return. There are three drawbacks to this method. The second is that it only works for Outlook and , not Office or older versions. The third is that this method only works for Quick Parts that are only text; it does not work for Quick Parts that include images.
The Selection Method. This third method is the manual selection method. To use this method, simply position your cursor a the point in your email where you want the Quick Part inserted.
Once your cursor is positioned, click on Insert, then on Quick Parts. This will bring up a few of your common Quick Parts as a preview of your gallery. If you want to insert one of them, simply click it to insert it.
You can also right-click to choose to insert it at the beginning or end of the document as well. This will open the full Building Block Organizer menu. Choose the Quick Part you want to insert and click Insert. As an additional note, the Organize and Delete menu is also where you can edit existing Quick Parts, including changing any of the attributes listed above, add new Quick Parts, delete old Quick Parts, or otherwise alter them.
I love this feature, and I think you will too, once you have configured some of your most common snippets. It really is a great time saver. Leave a reply to start the conversation! Name required. Email will not be published required. Write lots of emails? Meet your new secret weapon. Table of Contents hide. What Are Quick Parts? Creating a New Quick Part. Using a Quick Part. Related posts:. Related posts: No related posts. Leave a Reply Click here to cancel reply.
Comments
Post a Comment